Office Administrative Assistant Practice Exam

What is an invoice?

1. A bill requesting payment for future goods or services

2. A bill requesting payment for previously provided goods or services

3. A receipt for payment made

4. A quote for services

The correct answer is: A bill requesting payment for previously provided goods or services

An invoice is a document sent by a seller to a buyer that requests payment for goods or services that have already been provided. It details the amount owed, the specific items or services rendered, the date of the transaction, and payment terms. This distinct purpose differentiates it from other documents like quotes, which merely estimate future costs, or receipts, which serve as proof of payment already made. In the context of the provided choices, the second option accurately captures the essence of what an invoice is intended for, reinforcing that it is a post-transaction request for payment rather than a preemptive bill, a payment confirmation, or an estimate.